Job Title: Accounts Assistant
Location: Evesham WR11 8JS
Working Hours: Monday to Friday, 40 hours per week, flexible office hours (e.g., 8:00-16:00 or 9:00-17:00) to suit the right candidate.
Salary: £25,000 per annum
Type: Full Time, Permanent
Job Overview:
As an Accounts Assistant, you will play a crucial role in ensuring the smooth and accurate processing of financial transactions within the company. We are looking for individuals who are ready for permanent employment and willing to work full-time. The successful candidate will be responsible for invoice processing, query resolution, payment runs, reconciliation, and month-end activities related to the purchase ledger. Additionally, you will collaborate with the Financial Controller/Finance Director on various tasks, including system improvements, compliance, and audit support.
Key Responsibilities:
- Invoice Processing:
Accurately process supplier invoices and credit notes into the database and ERP system, ensuring alignment with purchase orders. - Query Resolution:
Handle purchase invoice/credit note queries in accordance with company processes. Escalate delays over 5 days to the Financial Controller/Finance Director. - Payment Run:
Cover for the purchase ledger payment run. - Reconciliation:
Conduct statement reconciliations on the top 20 suppliers monthly. Reconcile all suppliers at least once every 3 months. - Month-End Activities:
Input all documents by the last Friday of the current period. - Perform month-end close for the purchase ledger, reconciling the balance sheet.
- Communication:
Respond to emails within 24 hours of receipt.
Communicate with suppliers regarding payment dates within the finance process. - Systems and Processes:
Work with the FC/FD on any new ERP/systems in the business.
Review processes for ongoing improvement in the finance department. - Compliance:
Ensure all work meets audit standards.
Adhere to all company processes and procedures. - Audit Support:
Collaborate with the FC/FD to ensure a smooth audit meeting all set timescales. - Additional Duties:
Perform any other related duties/roles as assigned, within your scope of practice, as deemed appropriate by the Company.
Knowledge, Competence, Experience, and Qualifications Required:
- Education/Qualification:
Ideally working towards AAT accountancy qualification or qualified by experience. - Communication and Teamwork:
Effective communication, listening, and team working skills. Ability to communicate with non-financial personnel. - Skills:
Demonstrates excellent diligence, high accuracy, and the ability to achieve deadlines.
Decisive, pro-active, and assertive with a quick and effective issue resolution. - Time Management:
Effective time management skills meeting deadlines set. - Collaboration:
Able to work effectively both as part of a team and independently. - Technical Skills:
Proficient in Microsoft Office (Excel, Word, PowerPoint).
Desire to expand competence in business software and reporting apps (BC, SQL, PowerBI, Office 365). - Interpersonal Skills:
Strong interpersonal and communication skills, able to gain cooperation and build strong relationships within the business. - Professionalism:
High level of professionalism, integrity, and ethical awareness. - Critical Thinking:
Have the confidence to challenge information supplied in a professional manner.
This role offers a dynamic environment, providing opportunities for professional growth and development.
If you meet the qualifications and are ready to contribute to a collaborative team, we look forward to receiving your application.
Join our team and take advantage of training, benefits, and permanent employment.
INDTG
